UPDATE REGARDING COVID-19 AND PUBLIC FORUM SESSION / COUNCIL MEETING ARRANGEMENTS
Due to the restrictions, attendance limits are in place for those members of the public who wish to attend in-person. Please register your attendance in-person by completing the online form below and submitting no later than 4pm the day prior to the Council Meeting. A message will advise if your registration has been accepted, or whether the attendance limit has already been reached.
Council Meetings are held in the Council Chambers on the last Wednesday of each month (with the exception of January) and commence at 6:30pm. A Public Forum Session is held prior to each Council Meeting commencing at 6:15pm and concluding at 6:30pm.
Council will return to face-to-face Council Meetings and Public Forum Sessions in the Council Chambers from the February Council Meeting with the option for Councillors, staff and Public Forum Presenters to join via videoconference if they wish.
To comply with the current NSW Government Public Health Order, a COVID-19 Safety Plan is in place for the return of Council Meetings and Public Forum Sessions in the Council Chambers.
Members of the public who wish to address Council during the Public Forum Session must also complete the registration form below. Public Forum presenters have the option to attend in person or to join the meeting via videoconference if they wish.
All standard COVID check-in procedures will apply when you arrive at the Council Chambers, and Council staff will be available to assist you.
Should you be unsuccessful in attending in-person and do not wish to join the Public Forum Session via videoconference you can email your Public Forum submission no later than 4pm the day prior to the Council Meeting to firstname.lastname@example.org stating that you request the Mayor to read your submission.
A livestream recording of the Council Meeting can be viewed via YouTube or the webcast can be viewed after the meeting by following the webcasts link below.
Members of the public attending Council meetings have an opportunity to address Council by way of a public forum session.
Council’s procedures in relation to the Public Forum Session at Council meetings is as follows:
- The Public Forum Session will be held between 6:15pm and 6:30pm prior to the commencement of each Ordinary and Extraordinary Council Meeting.
- Any person can register to address Council on items of business listed for the respective Council Meeting or wishing to speak on general matters, by completing the Public Forum Registration Form below.
- Registration Forms should be submitted online (or email Council) prior to 4:00pm the day prior to the Council Meeting or in person to a Council staff member no later than 15 minutes prior to the commencement of the Public Forum Session.
- Members of the public will be invited to speak in the following order:
A. Members of the public who have registered to speak either “for” or “against” items listed in the meeting agenda.
B. Members of the public who have registered to speak on general matters.
C. Then if time permits, members of the public who have not registered but wish to speak either “for” or “against” items listed in the meeting agenda; or who wish to speak on general items.
- Only two (2) speakers shall be able to address the same agenda item/topic.
- The Public Forum Session is limited to a period of 15 minutes. The Mayor retains the discretion to extend the number of speakers on any one topic if warranted by the applications received.
- If speakers wish to distribute materials to Councillors and Officers, this needs to be submitted to the General Manager no less than 1 day before the Public Forum Session. The General Manager or their delegate may refuse to allow such material to be presented.
- Persons registered and approved who wish to participate in the Public Forum must recognise and acknowledge that such submission by them must be made in accordance with the rules under the Local Government Act 1993 and Regulation and Council’s Code of Meeting Practice.
- Council requires that speakers not make insulting or defamatory statements and to take care when discussing other people’s personal information without their consent.
- Council at all times retains the discretion to refuse a person the opportunity to address Council under its public forum process.
- A person committing an act of disorder for the purposes of the Local Government Act and Regulation and Council’s Code of Meeting practice may be required to leave the meeting.
- The process by which a person’s opportunity to address Council under the Public Forum process may be suspended for any acts of disorder or breaches of the Public Forum rules.
- A person may be banned from addressing Council under the Public Forum process for repeated acts of disorder or breaches of the public forum rules.
- Council will make a record of the matters raised in the Public Forum Session and such record will be stored in Council's record management system.
For full details please see Council's Code of Meeting Practice.