UPDATE REGARDING COVID-19 AND PUBLIC FORUM SESSION / COUNCIL MEETING ARRANGEMENTS
27 OCTOBER 2021 AND 24 NOVEMBER 2021 COUNCIL MEETINGS & PUBLIC FORUM SESSIONS
A Public Forum Session is held prior to each Council Meeting commencing at 6:15pm and concluding at 6:30pm.
Council will return to face-to-face Council Meetings in the Council Chambers from the 27 October 2021 Council Meeting onwards.
Due to the current Public Health Order in place, all members of the public attending the Council Meetings held 27 October 2021 and 24 November 2021 must provide evidence of receiving 2 doses of a recognised COVID-19 vaccine, at time of entry to the Council Chambers.
Acceptable vaccination status evidence includes:
- Australian Government Health Digital Copy of COVID 19 Immunization Certificate.
- Hard copy of Australian Government Health COVID 19 Immunization Certificate.
- Completed and signed COVID-19 VACCINE MEDICAL CONTRAINDICATION form completed by a register medical professional. A copy of the form is available below.
Unvaccinated persons cannot attend the Council Meeting in-person, but as an alternative they can watch the Council Meeting which will be Live-streamed via YouTube. From 1 December 2021 all members of the public (vaccinated and unvaccinated) will be able to attend Council Meetings in-person.
Members of the public wishing to participate in the Public Forum Session are required to register their attendance and are also required to register to speak by completing the online forms below and submitting no later than 4:00pm the day prior to the Council Meeting. Due to the restrictions, attendance limits at the Council Chambers are also in place. A message will advise if your registration has been accepted, or whether the attendance limit has already been reached.
Should the attendance limit already be reached, you can email your written submission to Council to email@example.com with the subject “Public Forum Submission” no later than 4:00pm the day prior to the Council Meeting. Submissions will be circulated to Councillors and the Mayor will read your submission during the Public Forum Session.
Members of the public attending Council meetings have an opportunity to address Council by way of a public forum session.
Council’s procedures in relation to the Public Forum Session at Council meetings is as follows:
- The Public Forum Session will be held between 6:15pm and 6:30pm prior to the commencement of each Ordinary and Extraordinary Council Meeting.
- Any person can register to address Council on items of business listed for the respective Council Meeting or wishing to speak on general matters, by completing the Public Forum Registration Form below.
- Registration Forms should be submitted online (or email Council) prior to 4:00pm the day prior to the Council Meeting or in person to a Council staff member no later than 15 minutes prior to the commencement of the Public Forum Session.
- Members of the public will be invited to speak in the following order:
A. Members of the public who have registered to speak either “for” or “against” items listed in the meeting agenda.
B. Members of the public who have registered to speak on general matters.
C. Then if time permits, members of the public who have not registered but wish to speak either “for” or “against” items listed in the meeting agenda; or who wish to speak on general items.
- Only two (2) speakers shall be able to address the same agenda item/topic.
- The Public Forum Session is limited to a period of 15 minutes with each speaker allowed 2 minutes to address the Council. The Mayor retains the discretion to extend the number of speakers on any one topic if warranted by the applications received.
- If speakers wish to distribute materials to Councillors and Officers, this needs to be submitted to the General Manager no less than 1 day before the Public Forum Session. The General Manager or their delegate may refuse to allow such material to be presented.
- Persons registered and approved who wish to participate in the Public Forum must recognise and acknowledge that such submission by them must be made in accordance with the rules under the Local Government Act 1993 and Regulation and Council’s Code of Meeting Practice.
- Council requires that speakers not make insulting or defamatory statements and to take care when discussing other people’s personal information without their consent.
- Council at all times retains the discretion to refuse a person the opportunity to address Council under its public forum process.
- A person committing an act of disorder for the purposes of the Local Government Act and Regulation and Council’s Code of Meeting practice may be required to leave the meeting.
- The process by which a person’s opportunity to address Council under the Public Forum process may be suspended for any acts of disorder or breaches of the Public Forum rules.
- A person may be banned from addressing Council under the Public Forum process for repeated acts of disorder or breaches of the public forum rules.
- Council will make a record of the matters raised in the Public Forum Session and such record will be stored in Council's record management system.
For full details please see Council's Code of Meeting Practice.